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5 tips on how to introduce time tracking solution to your team and avoid discouraging them at the same time


Keeping track of hours might feel invasive and create a sense of being constantly watched and evaluated. At the core of team members’ issues is the fact that no one works eight hours straight daily and that they may be punished for doing so.

The main reason for this response is that personnel are uninformed of how the data will be utilized. Team members may be worried that the company will use the data against them and to the employer’s advantage. They may think that time tracking tools could be used to push unwarranted expectancies and a faster work pace, resulting in increased anxiety and stress.

Logically, these responses might occur if the rationale and implementation of specific processes were not made clear. Allowing this mindset toward time monitoring to thrive damages the company’s culture and risks alienating team members.

Tips on how to motivate team members to track time

Based on a Robert Half survey, firms lose roughly 4.5 hours per individual each week to time theft. As a result, companies are actively employing time monitoring systems to monitor personnel work patterns and uncover relevant concerns.

However, getting your staff to keep track of time is difficult. Suggesting that they should use a time tracking app is simple but convincing them to do it consistently is difficult.

With the correct explanations and clear practices, you can gain your team’s buy-in for time monitoring, even if it may not first feel natural to everyone

1. Explain to personnel the benefits

Everyone needs to know why keeping time accurately is so important. The facts should be given logically and sensibly, and they should understand why it is essential to do this.

Be honest about what your real goals are. This is also the time to discuss how you will use the data. You should say what you will do with the information and what you won’t do with it.

Explain why employees should also keep track of their time, such as integrating with the best accounting systems for a seamless operation. Fair payment practices are affected by how well hours are tracked and incorporated into the company’s accounting systems. Many companies are using time tracking tools and accounting systems to ensure data accuracy and reduce the chances of oversights.

Additionally, companies and people can better deal with problems like burnout and unneeded overwork if they have good time tracking.

You shouldn’t be shy about how time tracking can help your business. Most personnel sincerely want their company to do well, and if you allow them to feel like they’re a part of the company’s success, they’ll want to commit to it.

Explain why it’s crucial to keep track of billable time on external projects and increase productivity at work. Many businesses need to keep track of time to bill their clients. For some projects, it may even be a legal requirement. You can also talk about how good data can help you estimate better.

2. Give informational materials

Gather some data beforehand. Find case studies of businesses that benefited from time monitoring and even the effects of poor time management

Due to the unknown benefits of time recording, some individuals may rush to Google to identify instances when time tracking has failed. This will cause them to become defensive and present counter arguments, for which you must also be prepared.

3. Provide emotional comfort

Team members must understand that you do not wish to supervise who does what directly. You’ll need to convey to your team that using the best time tracking software is not about eavesdropping, controlling who takes too long on breaks or establishing unattainable expectations. It is merely a matter of monitoring where time is spent and spending less on non-profitable tasks.

4. Request HR’s presence

Ensure that an HR person is present during the orientation on implementing the time tracker online. If feasible, have them sit among the personnel and participate in the discussion. Their presence will aid you in completing this challenging work. In addition, they can dispel any uncertainties, uncertainty, or hostility among the teams.

5. Be receptive to a two-way conversation

According to a McKinsey Global Institute survey on work communications, teams who communicate effectively in the workplace may see as much as a 25% increase in their productivity.

Thus, it is a good idea to allow employees to provide feedback on the timekeeping system so that you can anticipate future issues. When you enable people to provide input, they will relate better and be more inclined to participate.

This will help them view time monitoring as something they want to participate in actively, rather than something that is imposed upon them.

Your team members’ participation facilitates the improvement of time monitoring in your organization. Team members are the ones using the system; therefore, they have the best understanding of what is working and what is not. They are your primary source for enhancements. 

Collect their suggestions and complaints through meetings or online questionnaires and hold regular group discussions to share time tracking practices.

Take Charge with Time

Companies seeking to grow must implement adequate time tracking solutions for office productivity. It allows you to view your employees’ weekly efforts orderly, enabling you to measure productivity and make intelligent decisions precisely.

The ideal approach to track employee hours is with time tracking software, which allows you to automate numerous processes and reduce the amount of time spent on tedious administrative work.

Consider how you will integrate time tracking. Assist employees with the onboarding process and guide them until they are acquainted with your practices. Finally, demonstrate compassion when examining time stamps. Consider time tracking data as supportive information rather than a definitive sign of performance.

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